Did you purchase supplies for a classroom activity? Cover expenses for a PTO event? We’ve got you covered! The Williams Elementary PTO is happy to reimburse approved expenses for parents, guardians, and staff who support our school’s amazing programs. Follow the simple steps below to request a check for reimbursement—it’s quick, easy, and paperless!

How to Submit a Check Request

1. Download the Form

Click here to download the Check Request Form (PDF).
This is an electronically fillable form, so you can type directly into it—no need to print!

2. Fill Out Your Information

Complete the form with the following details:
  • Your Name & Address – Who should the check be made out to?
  • Event or Activity Details – What was the expense for? PTO event, classroom supplies, or a special grant?
  • Total Amount – How much are you requesting for reimbursement?

3. Attach Reciepts

Snap a picture of your receipts OR scan them as a PDF.
Pro Tip: If you have multiple receipts, please list each amount clearly on the form.

4. Send it in!

Email your completed Check Request Form + receipts to checkrequest@williamspto.org.
If there are any special instructions, please include them in your email.
 

FAQs & Helpful Info

How long does reimbursement take?

Check processing typically takes 3-7 business days—we’ll let you know when it’s ready!

Is there a deadline for submitting a request?

Yes! Requests should be submitted within 30 days of purchase to ensure timely processing.

Questions?

If you have any issues or need help with the form, reach out to us at presidents@williamspto.org and we’ll be happy to assist you!
 

Thank you for your time, effort, and generosity in supporting our school!